Codelayer Technologies enables organisations to scale with clarity and control by integrating people, process, and technology into a unified enterprise ecosystem.
Kazhakkoottam,
Thiruvananthapuram, Kerala 695585
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Fleet Management and Maintenance
ERP System
A specialised ERP solution designed to manage vehicle operations, transportation activities, and maintenance processes efficiently. Built for Indian transport and logistics businesses, it delivers complete control over fleet performance, trip management, fuel consumption, driver compliance, and vehicle maintenance reducing operational costs and ensuring uninterrupted fleet availability.
Real-Time Fleet Visibility
Live GPS tracking of all vehicles with trip status, location, route history, and delivery confirmation accessible from one dashboard.
Precise Trip & Cost Control
Every trip tracked from assignment through completion with fuel, toll, driver advance, and expense records linked to vehicle profitability.
Live Maintenance Scheduling
Preventive maintenance alerts based on mileage, engine hours, and calendar schedules keep your fleet roadworthy and reduce breakdown costs.
GST & Compliance Ready
Automated freight billing with correct GST rates, e-Way Bill generation, and document compliance tracking for permits, insurance, and fitness certificates.
Without a Specialised Logistics and Warehousing ERP
Manual Inventory and Stock Errors
Warehouse stock managed through paper registers and spreadsheets. Inaccurate stock counts, misplaced goods, and incorrect dispatch records lead to order fulfilment failures and customer complaints.
No Real-Time Shipment Visibility
Shipment status tracked through phone calls and WhatsApp messages. Customers have no live order updates and management has no consolidated view of what has been dispatched, delivered, or delayed.
Disconnected Fleet and Finance
Vehicle trips, fuel consumption, and driver expenses recorded separately from billing and accounts. Freight invoices prepared manually with GST errors and delayed customer payments.
Inefficient Warehouse Operations
Picking, packing, and dispatch managed without system support. Stock misplacement, double handling, and manual gate operations increase labour costs and reduce throughput capacity.
With GrowBiz Fleet Management and Maintenance ERP
Complete Trip and Cost Visibility
Every trip tracked from assignment to delivery with fuel, toll, driver payment, and expense records captured digitally. Vehicle-wise cost and revenue tracked automatically for accurate profitability analysis.
Live Fleet Monitoring and Tracking
Real-time GPS tracking for every vehicle in the fleet. Trip status, live location, route deviation alerts, and delivery confirmation visible on the operations dashboard without any phone-based follow-up.
Automated Compliance and Renewal Alerts
All vehicle documents tracked with expiry dates and advance renewal alerts. Fitness certificates, permits, insurance, and pollution certificates managed in one place with zero manual follow-up required.
Planned Preventive Maintenance
Maintenance schedules driven by mileage, engine hours, and calendar intervals. Alerts triggered before service is due. Breakdown incidents logged and resolved with cost tracking — keeping vehicles on the road longer.
Everything Your Fleet Operation Needs.
Integrated modules purpose-built for end-to-end fleet management, vehicle maintenance, and transportation operations for Indian businesses.
Vehicle Master & Registration
Maintain a complete digital record for every vehicle in the fleet including registration details, model, fuel type, load capacity, ownership type, and insurance information. Track vehicle-wise asset value, purchase date, and depreciation. Manage owned and hired vehicles with separate cost and utilisation profiles.
Trip Planning & Management
Create and assign trips with vehicle, driver, and route allocation in one step. Track trip execution in real time from departure through delivery confirmation. Record driver advances, toll payments, loading and unloading details, and trip closure expenses. Generate trip sheets and lorry receipts digitally from the system.
Driver Management & Compliance
Maintain complete driver profiles including licence details, medical fitness records, and training certifications. Track licence expiry, renewal deadlines, and driver compliance status with automated alerts. Monitor driver performance including trip history, fuel consumption, and delivery timelines. Manage driver advances, salary, and trip-wise payouts.
Fuel Management
Log fuel issues per vehicle per trip with quantity, rate, and odometer readings. Compare actual fuel consumption against benchmark standards and generate variance reports. Detect unusual fuel consumption patterns that may indicate leakage or misuse. Integrate with fuel dispensing systems for automated refuelling records without manual entry.
Vehicle Maintenance & Breakdown
Schedule preventive maintenance based on mileage targets, engine hours, and calendar intervals. Receive automated service alerts before maintenance becomes overdue. Log breakdown incidents with cause, repair details, cost, and resolution timeline. Track tyre, battery, and spare parts consumption per vehicle. Manage workshop job cards and repair cost approvals.
Freight Billing & Accounts
Auto-generate freight invoices from completed trip records with billing models including per kilometre, per trip, per weight, and per load. Apply correct GST rates with freight-specific SAC codes. Generate e-Way Bills automatically for applicable consignments. Track customer freight receivables, transporter payables, and driver settlement accounts in real time.
Connects With Your Existing Setup
GrowBiz Fleet Management ERP integrates fully with your GPS hardware, fuel monitoring systems, and operational tools to give you a connected, automated fleet management environment without replacing existing equipment.
GPS and Vehicle Tracking Integration
Real-time GPS tracking integrated directly into the fleet management system. Live vehicle location, route history, geofence alerts, over-speed notifications, and trip-wise movement data accessible from the fleet dashboard without switching to a separate tracking application.
Fuel Monitoring System Integration
Connects with fuel level sensors and dispensing systems to log refuelling events automatically per vehicle per trip. Compares actual fuel consumption against benchmarks and generates variance reports that flag excess usage and potential fuel theft.
CCTV and Camera Integration
Links dashcam and yard camera feeds to vehicle and trip records. Provides a visual record of loading, unloading, and gate operations for dispute resolution, insurance claims, and security monitoring across depot and yard locations.
Biometric & Attendance Integration
Direct integration with biometric devices at depot and office locations for automated attendance of drivers, mechanics, and administrative staff. Data feeds directly into payroll processing and shift-wise cost allocation without manual transfer.
Mobile App Integration for Drivers and Supervisors
Drivers can update trip status, log delivery confirmation, capture proof of delivery with photos and signatures, and report breakdowns from mobile devices on the road. Fleet supervisors can assign trips, approve expenses, and monitor fleet status remotely.
FASTag & Toll Integration
Connects with FASTag accounts for automated toll expense capture against trip records. Toll charges recorded per trip without manual entry and reconciled against vehicle-wise travel cost analysis.
Third-Party Software & API Integration
Flexible integration with existing accounting platforms, transport booking systems, customer supply chain portals, and any operational software already in use through standard APIs.
From Vehicle Registration to Billing Every Step Managed
Managing the complete fleet lifecycle — from vehicle registration and driver assignment through trip execution, maintenance scheduling, delivery confirmation, and freight billing in one connected system.
Vehicle Registration
Vehicle master created with registration details, documents, insurance, permit, fitness certificate, and compliance data. Expiry dates tracked with automated renewal alerts before deadlines are missed.
Driver Assignment
Driver allocated to vehicle based on licence validity, availability, and trip requirements. Driver advance issued and recorded digitally against the trip before departure.
Trip Planning
Trip created with origin, destination, route, load details, and customer order reference. Vehicle and driver confirmed available. Lorry receipt and e-Way Bill generated before the vehicle departs.
Dispatch
Vehicle dispatched with GPS tracking active from the moment of departure. Real-time location, speed, and route deviation monitored from the operations dashboard throughout the trip.
Tracking
Live trip tracking with delivery status updates at key waypoints. Customer notifications triggered on dispatch and delivery. Proof of delivery captured digitally by the driver on mobile at the delivery point.
Delivery
Delivery confirmed with digital proof of delivery including timestamp and customer acknowledgement. Trip closed in the system with all expenses including fuel, toll, and driver allowance recorded and reconciled.
Billing
Freight invoice auto-generated from closed trip records with correct GST rate, SAC code, and billing model applied. e-Invoice generated where applicable. Customer payment tracked and vehicle-wise profitability updated in real time.
Your Implementation Journey
We understand that fleet businesses operate around the clock and cannot afford operational disruption during system transition. Our implementation approach is designed around your fleet schedule, ensuring vehicles stay on the road and your team is fully trained and confident before go-live. Timeline based on your fleet size and operational requirements.
Discovery & Analysis
Fleet size assessment, operational workflow mapping across trip management, fuel, maintenance, billing, and compliance functions, and hardware evaluation at depot and office locations.
System Configuration
GrowBiz Fleet ERP configured with your vehicle fleet, driver records, customer and vendor masters, route definitions, freight pricing, GST tax codes, and department-wise user access settings.
Hardware & Integration Setup
Physical integration with GPS tracking devices, fuel monitoring sensors, biometric attendance systems, FASTag accounts, CCTV systems, and any existing operational hardware across your depot and fleet.
Data Migration
Existing vehicle records, driver data, customer and vendor masters, maintenance history, and opening financial balances migrated and validated before go-live so no historical fleet data is lost.
Training & UAT
Role-based training for fleet supervisors, dispatch teams, drivers, mechanics, accounts staff, and management. User acceptance testing completed with actual trip and vehicle data before the system goes live.
Go-Live & Support
On-site or remote go-live assistance with real-time support during initial trip cycles. Long-term AMC support continues after deployment for issue resolution, system updates, and operational improvements as your fleet grows.